This could have disastrous results if there are no backups or systems to recover deleted data.Ģ. Often, it is challenging to recover data or entire timesheets deleted by accident. Moreover, the most common human error that is faced by excel sheets is mistakenly deleted timesheets. If formulas are incorrect, or sum calculations leave out key figures, or you forget to input data in the correct format, it could all lead to gross miscalculations and payroll errors. Here are 7 reasons why using Excel time tracking sheets may be bad for your business:ġ. As a manager or employee, you do not need any additional training to start using Excel timesheets. Moreover, all data is saved locally on your corporate network drive.ģ. It is certainly simpler than using a paper timesheet. You as a manager also do not have to compute payments since excel formulas do that for you. They don’t have to worry about anything else. All employees need to do is log-in their in-time and out-time. You don’t have to pay an extra dime to buy any new software or app.Ģ. You can download our templates or create your timesheets on excel from scratch. Excel is free as it comes bundled with Microsoft Office packages. Here are 3 benefits of excel time tracking sheets:ġ. Although once more than a few months of data gets accumulated in Excel timesheets, it gets increasingly complicated to get an overview or analyze that data. You can also get an overview of how an employee is working – whether they have logged in more overtime hours or taken frequent vacations and sick days – by glancing at his timesheet. You can use these excel time tracking sheets to log and monitor employee hours, breaks, overtime, sick time, and vacation time or time away from the computer. Your employees can then send their time sheets to a central email address. To make it streamlined, use Microsoft Sharepoint, to create a document library and enable incoming email. Quick Tip: Receiving and storing excel timesheets as printouts or as separate emails from each employee can be cumbersome. The employee can input this time, and it can reflect in the Total Pay depending on your company’s policy of paying for breaks due to illness, vacation, or time off. You can also incorporate a Vacation/Sick Hours column. If you create your timesheets from scratch, specify which cells the users can edit and lock the cells that contain payment calculations before you save your Excel sheet. This is to prevent any accidental changes being made to them. In our free excel templates, the cells containing formulas used to calculate total hours and total pay is locked. Total Pay is also calculated automatically based on the Rate Per Hour that you set. You only need to enter your Time In and Time Out data. Total Hours are calculated automatically. These excel sheets will handle all calculations for you based on formulas included within the spreadsheet cells. Weekly timesheetĪ weekly timesheet is necessary if you calculate your employee work hours, paid-time-off and wages on a weekly basis.ĭownload Your Free Project Timesheet How to use these free Excel time tracking sheetsĭownload the appropriate excel time tracking sheet and modify or add any columns like employee location, employee number, job code or anything else that is necessary to record any specific aspect of your business. Here are 4 free Excel time tracking templates that you can modify to track your employee work hours effectively: 1. Moreover, many managers and workers in traditional, non-technical companies, are used to working with Excel rather than SaaS time tracking tools. These timesheets are simple to use because employees only need to log-in the start and end time for work hours and the manager can use automated excel formulas to compute the total pay based on hourly rates and overtime pay. We will provide you with templates of the following timesheets:ĭiscuss Excel time tracking sheets which although manual and time-consuming, have certain benefits.Īutomated time tracking – The alternative to Excelįinally, we will show you how to make time far easier, accurate, prevent timesheet fudging and make your team immensely more productive with Time Doctor – an automated time tracking tool. Once you have this knowledge, you can be a better manager and take insightful decisions for the growth of your business. You can not only spot your most productive workers but can also analyze which projects or processes are wasting time and which are more profitable for your business. This way you know what everyone is up to, and where people are spending their time. Timesheets are a way to log what employees were working on for every hour they’re in the office. Employee time tracking is used by large and small companies, agencies, remote teams, and growing startups, as it provides a quick and easy way to improve the productivity of your business operations.
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